Are you a recent graduate? Looking for an 80% (monday to Friday, with a shorter day) long-term position? Do you speak both French and English? Do others describe you as professional, autonomous and proactive? Would you like to find a position with diverse responsibilities and lots of contact? If so, don't hesitate—this opportunity is for you!

About the role

Our client is a company providing legal, accounting and fiduciary services. Proud of their high net worth clients, they are committed to providing a high quality service, starting with the first impression created by their Office Manager. They are currently looking for an Office Manager to support their Administrative Manager. In this role, you will receive guidance and training before gradually taking on tasks independently. As the face of the firm, your positivity, good presentation and proactivity will be the keys to your success in this position!

Work tasks

• Reception: Greet visitors, answer phone calls, schedule appointments, and manage meeting room bookings
• Stock Management: Order and manage office supplies, handle recycling, and oversee procurement
• Administrative: Process mail (Post, FedEx), scan and file documents, update calendars and databases, and manage archives
• Liaison: Serve as the point of contact for external service providers, including IT, cleaning services, and others
• Onboarding Setup: Set up new desks, phones, and computers, including configuring relevant software and access for new staff
• Travel and Event Coordination: Organize travel arrangements and events for office members

We are looking for

• Recent graduate (CFC, BBA, or similar degree)
• A first experience as a receptionnist, or administrative assistant would be a plus
• English and French: C1 minimum, Spanish is a plus
• Available monday to Friday, with a shorter day (80%)
• Proficiency in Microsoft Office

To succeed in the role, your personal skills are:

• Optimistic
• Supportive
• Orderly
• Energetic
• Intellectually curious
• Proactive
• Good communication skills

Our recruitment process

This recruitment process is handled by Academic Work and it is our client’s wish that all questions regarding the position is directed to Academic Work.

Our selection process is continuous and the advert may close before the recruitment process is completed if we have moved forward to the next phase.