RWE Offshore Wind Netherlands B.V.
To start as soon as possible, Full time, Permanent
This role exists to provide overview and strategic direction for RWE Offshore’s growing Document Management function, to further build business competence in the field. In addition, the role has responsibility for identifying, recording and implementing standardised best practice solutions and processes to be implemented across all Benelux Offshore projects.
The role holder will be responsible for ensuring that the Document Control team is fully capable of supporting projects in Offshore Wind’s global growth strategy – ensuring the optimum level of competence, and the most efficient tools and processes are in place for successful project delivery. The Document Control Manager will take on the responsibility of task management for all Benelux Document Controllers and managing a team.
The role holder will be accountable for departmental recruitment, resource availability and deployment to ensure customer demand is met across all Benelux Offshore projects with guidance from the Document Management and Project Support Team Lead.
The Document Control Manager is accountable for all project documentation, ensuring an auditable, traceable and reliable Document Management environment for all Benelux Offshore projects in development, construction and the supporting functions for O&M requirements.
The role holder will be accountable for the creation and maintenance of the Document Control procedures and requirements, the continual development of the Electronic Document Management System (EDMS) and to ensure the systems’ continual relevance and efficacy on Benelux Offshore projects.
The role holder is accountable for the provision and receipt of data and communications to/from contractors and for the reporting of progress to project directors.
The job holder will be responsible for directing all Document Management actions and the function as a whole, which has direct influence on multiple project budgets, time and quality requirements in order that the key shareholders and stakeholders expectations are met. The role is critical to the efficient and effective running of multiple projects.
- Accountable for the overall Quality checking, logging and tracking of documentation for all Benelux Offshore Projects at each stage of the project lifecycles
- Responsible for the generation of deliverable documentation reporting across multiple projects / packages and disciplines in line with project requirements at each stage of their lifecycles
- Accountable for all Benelux Offshore Document Distribution Matrices, their maintenance and efficacy through each stage of a project lifecycle and ensuring deliverables are circulated accordingly
- Responsible for supporting all Benelux Offshore project members with adequate information, training and assistance regarding Document Management routines and applications (Electronic Document Management System)
- Accountable for the Employer Requirements in relation to Document Management for all projects in the BENELUX Offshore portfolio, ensuring they meet RWE OFFSHOREstandardisation as well as project specific needs
- Accountable for executing the generation, implementation and continual updating of the company’s Document Control procedures and systems for all BENELUX Offshore Projects.
- Responsible for Document Management activities for all BENELUX Offshore Projects, such as the development of Project Specific Work Instructions and ensure Senior Document Controllers / Document Controllers adhere to the project specific variants
- Responsible for guiding the Document Control function in project specific variants throughout each stage of the project lifecycle
- To support the Project Support Team Leader (BENELUX) in providing adequate knowledge, expertise and functional improvements across all RWE Offshore Document Management workstreams
- To ensure that resources are managed effectively for each project so that an efficient and streamlined Document Management function is deployed to meet project requirements. This includes the recruitment of new Document Controllers the assignment of workstreams to existing team members
- To liaise with the relevant teams providing EDMS support and development to ensure that issues are being addressed and that the system functionality is being developed as required.
Skills
- An exceptional understanding of Document Management processes and practices
- Procedural awareness and development for all stages of projects – history of procedural authoring and procedural implementation across projects
- Previous experience leading teams on large multidiscipline engineering projects within a Document Control function
- Experience of using several EDMS systems
- Strong general computing skills especially MS office, including Outlook; Word; Excel; PowerPoint and Access & MS SharePoint
- Strong understanding of relation databases and File Transfer Protocol mediums
- Competent, responsible, innovative and motivational
- Flexible, assertive, proactive and service minded
- A team leader
- Proven experience working under pressure and meeting deadlines
- Excellent communication skills, both verbal and written
- Presentation skills and experience in training on EDMS systems
- Advocate of Document Management processes and their propagation, promoting their benefit to key personnel.
- Ability to determine new technical implementations for Document Control and finding solutions to project specific challenges
- Capable of maintaining positive working relationships
- Excellent attention to detail
- Ability to work across differing projects and work streams simultaneously
- Significant experience in a Document Control Manager or Lead Document Controller role
- Knowledge of engineering and construction documentation lifecycles and workflows
- Significant experience in contractual development (specific to Document Management) and third party review and interaction
- Significant experience in developing client requirements for documentation submittals
- Comfortable with Document Management reporting
- The ability to set up Document Management for projects and solve project specific documentation challenges
- To lead the Document Management protocols for a variety of projects and workstreams simultaneously and advise related on processes
rwe.com/career
Apply now with just a few clicks: ad code 80579.
Any questions? Sebastian Emmelot
We look forward to receiving your application!
We value diversity and therefore welcome all applications, irrespective of gender, disability, nationality, ethnic and social background, religion and beliefs, age or sexual orientation and identity. #inclusionmatters
Of course, you can find us on LinkedIn, Twitter and Xing, too.
Offshore wind is a pivotal element of our carbon neutral ambition. Already No.2 in the global market, we plan to triple our 2.2GWh output by 2030, led by projects such as Sofia (1,400 MWh) and Kaskasi (342MWh). With our financial stability, this is where you’ll also have the freedom to act with conviction and courage as we continuously improve, together.
Renewables is the future of our business, and Offshore wind a pivotal element of our carbon neutral ambition. With 800+ fixed bottom and floating turbines – plus others totalling 800MWh we operate for partners – we’re already the No.2 generator globally. And we plan to triple our 2.2GWh output by 2030, led by landmark projects such as Sofia (1,400 MWh) and Kaskasi (342MWh). Offshore wind is a constantly evolving technical, practical and social challenge. Our financial stability means you’ll have the freedom to act with conviction and courage as we pivot to harness new technologies – and continuously improve, together.